Pennsylvania Apostille Services — Documents Accepted Worldwide

Standard processing through the Pennsylvania Department of State typically takes 5–10 business days once documents are submitted. Expedited options may be available for urgent situations. If your document requires notarization before the apostille, we can handle that the same day. Call (215) 713-4400 to discuss your deadline and we will find the fastest path forward.

An apostille is a simplified form of authentication for use between the 125+ countries that have signed the Hague Apostille Convention. If the destination country is a Hague member, an apostille is all you need. If the country is NOT a member — such as Canada, Saudi Arabia, or some others — you need full document legalization, which goes through the U.S. Department of State and the destination country’s embassy. We can guide you through whichever process applies.

Over 125 countries accept apostilles under the Hague Convention, including most of Europe (Spain, Germany, France, Italy, Portugal, Netherlands), Mexico, much of Latin America (Brazil, Colombia, Argentina, Chile), India, Russia, China, Japan, South Korea, Australia, South Africa, and many others. Contact us and we will confirm exactly what your destination country requires.

Pennsylvania can apostille any document bearing the signature of a Pennsylvania official or a notary public commissioned in Pennsylvania. This includes birth, death, and marriage certificates; notarized affidavits; educational diplomas and transcripts; court documents; corporate and business documents; background checks; and many other official records. Documents must be originals or properly certified copies — simple photocopies cannot be apostilled.

Each state can only apostille documents that originated within that state. If your document was issued in another state — a New Jersey birth certificate or a New York diploma, for example — it must be apostilled by that state. However, there is a common workaround: a Pennsylvania notary can notarize a copy of the out-of-state document, and Pennsylvania can then apostille that notarized copy. We can advise on the best approach for your specific situation.

No. We are a fully mobile service. If your document requires notarization before it can be apostilled, we come to you anywhere in our 9-county Pennsylvania service area — home, office, hospital, or any location that works for you. You never need to come to us.

Many documents require notarization before the state will attach an apostille certificate. As a Pennsylvania state-commissioned notary, we handle both steps in one engagement — we come to you, notarize the document, then submit it to the Pennsylvania Department of State for apostille certification. You do not need to coordinate two separate providers.

Apostille fees include the Pennsylvania Department of State government filing fee plus our service fee for managing the complete process. If notarization is also needed, that is included in our engagement. We believe in transparent, all-in pricing with no hidden fees. Call (215) 713-4400 or email us for a quote based on your specific documents, timeline, and whether notarization is required.